Striking the Right Chord: How To Discover the Ideal Tone for Your Business's Content

A business owners microphone with yellow headphones around it as they discover the ideal tone of voice for their content

When you create content for your business, whether this is a blog article, eBook, webpage, or video, striking the right tone of voice is crucial to its success. The tone of voice in your content represents your brand, and it plays a significant role in how your audience perceives your business. Get your tone of voice right and you will find it easier to build a good rapport and connection with your customers, whereas a misaligned tone of voice could create a sense of disconnect with your brand.

Click here to download our FREE Content Marketing Guide!

What Is The Tone Of Voice Within Content?

Your content tone of voice is how your content sounds and comes across, and it is essential for connecting with your audience and conveying the right brand messages to your target market. 

In practice, businesses usually have a primary tone that is used across all content, which could be corporate, supportive, creative, academic, formal, informal, polite etc, and then various secondary tones that are used for different content styles, for example:

    • Articles – A conversational tone may be perfect for creating a sense of intimacy and approachability in your blog content. This tone can be formal or informal in style, but we do recommend maintaining a professional tone of voice for all B2B business content, including blog articles.
    • Web Content – A concise, succinct, and informative tone can help educate and inform your visitors and make your content easier to read.
    • Guides And eBooks – A detailed and technical tone can make your content seem more authoritative and trustworthy, providing reliable answers to key questions and pain points, but still engaging and approachable to keep the reader reading this longer-form content.
    • Social Media Social media updates should be short, direct, and personal, and many businesses benefit from a chatty and friendly tone, even if they generally use a more formal and professional tone of voice in other content.

Finding The Ideal Tone For Your Business

Whatever your chosen tone, it’s important to make sure it is aligned with the needs and preferences of your target customers. Below we’ll look at some effective techniques you can use to find the perfect tone of voice for your content.

1. Define Your Brand's Personality

The tone of your content should match your brand's personality. Is your business identity authoritative and corporate, friendly and approachable, fun and innovative, or some other combination unique to your business? Take the time to understand your brand identity, and then craft your tone to reflect it. This will ensure that your content comes across as authentic and resonates with your ideal customers.

2. Know Your Audience

Different groups respond individually to different communication styles. For example, younger Gen Y and Gen Z generations tend to prefer an informal voice, while more formal language may appeal to older Gen X and Boomer buyers. You should also be aware of the level of knowledge of your audience and adjust your tone to be more or less technical or jargon-heavy, depending on their familiarity with your industry, and what they are looking for in your content.

3. Analyse Your Competitors

Explore how your competitors are writing their content and use it to inform your own tone of voice. See what works and what doesn’t and make sure to differentiate yourself from the competition. Identify the language and tone your competitors use and add your own unique twist to stand out.

4. Practice Consistency

Once you’ve established a primary tone of voice for your brand and a mix that works for different content styles, make sure to stick with it. Consistency is key when it comes to creating a unified brand identity and building trust with your audience. This doesn’t mean using the same tone of voice for every piece of content, but ensuring that the way you talk about your products and services in various contexts remains consistent across multiple channels and that your messaging is on point with your target audience.

5. Use Emotion

Emotion is a powerful tool when it comes to crafting a tone of voice for digital content. People remember content that makes them feel something. Whether you make your audience laugh or inspire them, the emotional connection to your content is vital. Use carefully crafted language to create an emotional response in your readers that encourages them to take action.

6. Test And Evaluate

It's essential to track and evaluate the reception of your content’s tone of voice. Testing this with your audience helps you identify what works and what doesn't. You can also reach out to your customers and ask for feedback on your content. This will help you refine your tone of voice and make sure you’re communicating your message in the most effective way possible. Monitor your brand mentions and social media channels, and respond to customer inquiries with the same tone you use within your content.

Blogging For Business – Content Marketing Services From JDR Group

At JDR Group, we write in a variety of commercial content styles to help businesses connect with their ideal customers and drive online sales, including compelling blog articles, website content, and downloadable guides and eBooks. To find out more, please get in touch with our content team today on 01332 343281.

Guide To Attract, Win, Keep And Grow Customers

Image Source: Canva